After mobility

Several documents need to be delivered at the end of the mobility:

  1. Confirmation of Study Period
  2. Learning Agreement During Mobility
  3. Final Report and Information System (STUDIS)
  4. Transcript of Records
  5. Subject recognition 



This document confirms the accurate duration of the stay (from the enrolment/orientation week/language course to the day of the last academic commitment). It should be delivered to Ms Katarina Erjavec Drešar (international office at our Faculty), where all the necessary signatures will be provided. (if you have already completed this step, please let International office know about it). The final document will be handed to you (the student) or sent to your home coordinator. The dates indicated on the document will be:

  • Arrival: the date indicated on your formof your first appearance at our office
  • Departure: the day of your last personal appearance at our office. Please note that we cannot sign the document with the final date in advance
    • on the last day in Ljubljana you have to send me one proof of your departure (bus ticket, MS teams meeting with me, picture that you are leaving Ljubljana...)

If you need this document based on a different template (e.g. to include specific details or due to a request of an office at your home institution), please contact our International office or just fill the form from your University; you may derive the document from - our form



If you need a signed Learning Agreement with modified "during mobility part" (due to changes in subjects/credits), please bring it filled in accordingly to the international office to arrange the signatures. 



Please complete our final report, which need to be filled in before the office will issue the Transcript of Records (ToR).

Your feedback will help us make our services more effective for future Erasmus students. You also have to obtain the following document here and deliver it to the international office. NOTE: due to the COVID situation please send a note/remainder by email to the  library – email confirmation from their side is enough



Please note that all passed courses will be listed on your Transcript of Records, whereas the failed ones will not be included. Only courses that you have taken at the University of Ljubljana, Faculty of Electrical Engineering will appear on the transcript that is issued by Faculty of Electrical Engineering. 

Please also note that a subject without grade means that the student did not take an exam and/or did not fulfill obligatory duties during the semester to be able to take an exam. Therefore, this does not mean that he/she was graded with a negative grade, but that the exam was not even taken at all.

Within five weeks after your exam results are registered at our students' system "STUDIS" by the professors in charge, the International office will send Transcript of Records directly to the International office at your home university. Please provide the correct post address of your home coordinator (name, surname, name of faculty, full address, post code and country)! As a rule of thumb, this formality will be completed within three weeks after examinations. Only then you will be able to see the results in the on-line reserved area. You can also check in the students' system, if all the grades are reported. Please inform our International office of any noticed discrepancy in order to streamline the preparation of the documents.

Due to the current Covid situation Faculty of Electrical Engineering of University of Ljubljana issues only digitally signed documents that are related students' Erasmus exchanges. Currently, we cannot provide any documents that are signed by hand on a color paper or stamped.

If you are officially on an internship at our faculty, but you have been enrolled into courses at other faculties as well, please deliver us copies of the external final ToR(s) as well.

The originals will not be handed to you!

Thank you for your understanding.